Employee State Insurance (ESI) Registration

Register for Employee State Insurance (ESI) to provide your employees with essential health and social security benefits, ensuring their well-being and support.

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Four Steps to Get Your ESI Registration

Fill the Form

Provide business details

Add to cart

Pay the required fee online

Submit Documents

Upload required papers

Certificate delivery

Official Document Delivery

Find the best plan for your needs

Basic Plan

₹ 4,499
+GST
  • ESIC Registration employees less than25

Standard Plan

₹ 26,999
+GST
  • ESIC Registration employees less than25
  • ESIC Return for 12 months

Premium Plan

₹ 44,499
+GST
  • ESIC Registration employees less than50
  • ESIC Return for 12 Months

Overview of ESI Registration

Employee State Insurance (ESI) registration is a mandatory requirement not only for companies but also for all establishments in India employing 10 or more workers who earn up to Rs. 21,000 per month. This scheme, governed by the Employee State Insurance Corporation (ESIC), aims to provide comprehensive social security and health insurance benefits to employees and their families. Benefits include medical care, maternity, disability, and dependent support, with contributions made by both employers and employees.

The ESI registration process is entirely online and must be completed within 15 days of the establishment employing the requisite number of workers. Upon successful registration, the establishment is assigned a 17-digit unique identification number. Employees, in turn, receive an ESI card that allows them access to a wide network of ESIC hospitals and medical facilities nationwide, ensuring broad healthcare coverage and support.

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blank-paper-sheet-with-small-scooter-table

Employee State Insurance (ESI) registration is a mandatory requirement not only for companies but also for all establishments in India employing 10 or more workers who earn up to Rs. 21,000 per month. This scheme, governed by the Employee State Insurance Corporation (ESIC), aims to provide comprehensive social security and health insurance benefits to employees and their families. Benefits include medical care, maternity, disability, and dependent support, with contributions made by both employers and employees.

The ESI registration process is entirely online and must be completed within 15 days of the establishment employing the requisite number of workers. Upon successful registration, the establishment is assigned a 17-digit unique identification number. Employees, in turn, receive an ESI card that allows them access to a wide network of ESIC hospitals and medical facilities nationwide, ensuring broad healthcare coverage and support.

Benefits of ESI

ESI registration offers several benefits to employees, including

Medical Benefit

Full medical care is provided to an insured person and their family members from the day they enter insurable employment.

Sickness Benefit

70% of the average daily wages is payable during medical leave up to 91 days in any year in case of any certified illness.

Maternity Benefit

For confinement/pregnancy, miscarriage, or related medical issues, maternity benefits are provided.

Disablement Benefit

In case of temporary or permanent disablement due to an employment injury, benefits are provided.

Dependants Benefit

Monthly pension is provided to the dependents in case of the death of an employee due to an employment injury.

Other Benefits

Funeral expenses, rehabilitation allowance, vocational training, and unemployment allowance are also part of the ESI benefits.

ESIC Registration Requirements in India

Need to update

For Employers

Type of Establishments: Factories and establishments like shops, hotels, restaurants, cinemas, and transport undertakings.

Employee Limit: Usually for businesses with 10 or more employees (20 or more in a few states).

Salary Ceiling: ESI covers employees with income up to Rs. 21,000 per month (or Rs. 25,000 for handicapped workers).

For Employees

Eligibility: Covers all full-time and contractual employees with income up to the wage ceiling.

Handicapped Employees: Higher wage ceiling of Rs. 25,000 per month.

Special Considerations

Countrywide Rollout: ESI has been rolled out in most Indian states and is expanding.

Industry-Wise Rules: Certain industries might have special eligibility criteria based on ESIC norms.

Registration Deadline: Employers need to register within 15 days of qualifying.

Monthly ESI Contribution Breakdown

Need to Update

ContributorRateApplicabilityPurpose
Employee 0.75% of basic wagesAll eligible employeesProvides a financial cushion
Employer 3.25% of basic wagesAll eligible employeesMain contribution for fund
Low-Wage Employees No contributionEarnings ≤ Rs. 137/dayEmployers must contribute still

Note: Periodically updated contribution rates. Keep yourself updated with ESIC notices.

Documents for ESIC Registration

The following documents need to be scanned and attached for ESIC Registration

For the Employer

For the Employees

For the Employer

Company Registration Proof

PAN Card of the Business

Bank Account Details

Proof of Business Address

Attendance Register of Employees

For the Employees

Employee List

Employee Compensation Details

Employee’s Family Details

Aadhar Card of Employees

PAN Card of Employees

Company Registration Proof

Employee List

PAN Card of the Business

Employee Compensation Details

Bank Account Details

Employee’s Family Details

Proof of Business Address

Aadhar Card of Employees

Attendance Register of Employees

PAN Card of Employees

ESIC Online Registration Procedure

The ESI registration process is primarily conducted online through the ESIC portal. The steps involved are as follows

Visit Portal: Access the official ESIC website and click on ‘Employer Login‘.

Create Account: Click ‘Sign Up‘, complete the form with necessary details, and submit. You will receive an email with your username and password.

Login: Use the received credentials to log in via ‘Employer Login‘.

Initiate Registration: Select ‘New Employer Registration‘ and choose your unit type from the dropdown menu.

Fill Form-1: Enter establishment details, employer particulars, and employee information.

Submit Form: Select the ‘Type of Unit‘ and click ‘Submit‘.

Specify Amount: Choose the payment amount for registration.

Advance Contribution: Make an advance contribution for six months.

Receive C-11 Letter: After successful payment, a registration letter (C-11) with a 17-digit registration number is generated.

Proof of Registration: The C-11 letter serves as proof of ESIC registration.

Post-Registration Compliance Requirements for ESIC

Need to Update

Frequently Asked Questions

What is the penalty for failing to pay an employee's contribution from their wage on time?

When an employer registered with the ESIC fails to pay the required contribution to an employee's ESIC, the employer will be liable to pay simple interest at 12% per year for each day the contribution is late or not paid.

What is the number of the ESI Code?

The ESI code number is a unique 17-digit identification number assigned to each Employee of an ESIC-registered factory or facility. After the employer has entered their Employee's details into the ESIC site, a 17-digit number is generated.

What will be the eligibility criteria for ESI benefits?

The Employee's or worker's monthly wage must not exceed INR 21,000 for non-disabled individuals and INR 25,000 for disabled people to be eligible for the ESI scheme.

Is it necessary to enroll in the ESIC program?

Employees of any firm or organization covered by the ESIC statute of 1948 are required to enroll in the scheme.

How can I file an ESI return?

ESI Return has to be filed within 42 days of termination of the contribution period. Payment of contribution shall be made within 21 days of the last day of a calendar month. These returns must be filed half-yearly.

Is ESI half-yearly return mandatory?

An employer must submit a half-yearly Return of Contributions (RC) by 11th May/11th November every year with all columns properly filled.

When can we file the ESIC Return?

The ESIC Return is filed on a half-yearly basis, which means the ESIC return must be filed on or before 11th May and 11th November.

How can I check my ESIC status?

One can check the ESIC status by visiting the Portal Application ESIC website. A window of the Employee's portal is displayed. The user has to fill in his ESIC insurance number, i.e., IP number, to know the status.

What are the various ESI reports?

ESI Monthly report: this report is generated monthly. This gives the total deductions/contribution (Employee and employer) done for each Employee for a month.
ESI Form 6: this is a half-yearly report.
ESI Form 7: This is also a half-yearly report.

An employee has an ESI deduction but is not appearing in the ESI report. What could be the issue?

ESI report considers a field called ESI Eligibility. An employee's name will display in the ESI report only if marked as ESI Eligible in employee information.
Verify if  ESI Eligible is selected on the Employee Information page of your application.